[KI-LC] AOB - Taking Notes During WG Meetings

Joni Brennan joni at ieee-isto.org
Wed Mar 31 14:49:31 EDT 2010

A potential gap that I see from experience is that potential secretaries (be
they participants or chairs etc) don't always understand what the minutes
should consist of.  People sometimes feel they need to transcribe full call
contents vs actions, motions, objections. We do have an unofficial meeting
minutes template in the general information area but perhaps guidelines on
how to take short concise minutes could help reset expectation and lighten
the perceived burden for potential minute takers?

I don't want to add to the work list with another action to create
guidelines but even the guidelines should be simple themselves.  I think it
could help at least.  Feedback welcomed.


On Wed, Mar 31, 2010 at 11:08 AM, Eve Maler <eve at xmlgrrl.com> wrote:

> I think it's entirely reasonable in a nearly-all-voluntary organization to
> rotate requests for taking notes, and most of my "standards life" this is
> how it has worked.  I personally don't find recordings useful because they
> take as much time to listen to as the original meeting.
>        Eve
> On 31 Mar 2010, at 10:30 AM, Bob Pinheiro wrote:
> > What I wanted to bring up on today's LC call was the issue of taking
> > notes during WG calls.  At least some of the WGs ask for volunteers to
> > take notes during calls.  Usually the request is met with silence,
> > because, frankly, having to take notes is a distraction to full
> > participation in the call.
> >
> > In the past, the topic of recording calls was  brought up, but was
> > ultimately rejected.  I believe the idea was that calls would be
> > recorded, and then posted publicly on the Kantara website for access by
> > anyone wanting to listen.  Such a policy was rightly rejected, in my
> > opinion, since some people might be hesitant about speaking or
> > commenting about something, knowing their remarks would be made public.
> >
> > What if, instead, calls could be recorded (with the permission of the WG
> > participants), but not made public?  What if the mp3 of the call is
> > given to the WG chair, who would then listen to the recording and write
> > up meeting notes from the recording?  Afterwards, the mp3 would be
> > deleted, and would never appear on the Kantara website.
> >
> > So I'm just putting this on the table for discussion.  Could this be an
> > alternative to having to ask for volunteers to take notes?  Or did the
> > LC reject this possibility already?
> >
> > Bob
> >
> > ---------------------------
> >
> > Bob Pinheiro
> > Chair, Consumer Identity WG
> > 908-654-1939
> > kantara at bobpinheiro.com
> > www.bobpinheiro.com
> >
> > _______________________________________________
> > LC mailing list
> > LC at kantarainitiative.org
> > http://kantarainitiative.org/mailman/listinfo/lc
> Eve Maler
> eve at xmlgrrl.com
> http://www.xmlgrrl.com/blog
> _______________________________________________
> LC mailing list
> LC at kantarainitiative.org
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Joni Brennan
Kantara Initiative
Program Director
voice:+1 732-226-4223
email: joni @ ieee-isto.org
gtalk: jonibrennan
skype: upon request

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