[KI-LC] WG reclassifications of participants as non-voting

Wed Sep 9 17:01:34 PDT 2009

If you want to copy the Confluence markup, my rates are very  
reasonable. :-)

On 9 Sep 2009, at 4:58 PM, Colin Wallis wrote:

> Now that *is* cool.
>
> From: eve at xmlgrrl.com
> Date: Wed, 9 Sep 2009 16:28:26 -0700
> To: dervla at kantarainitiative.org
> CC: LC at kantarainitiative.org
> Subject: Re: [KI-LC] WG reclassifications of participants as non- 
> voting
>
> Thank you!  Here's my attempt at a roster that makes the distinction:
>
> http://kantarainitiative.org/confluence/display/uma/Participant+Roster
>
> I took the chance that most people won't bounce rapidly back and  
> forth between the two statuses, and stuck some color formatting  
> around each non-voting person's name so that determining quorum and  
> doing roll call would be easy.
>
> Eve
>
> On 9 Sep 2009, at 3:08 PM, Dervla O'Reilly wrote:
>
> All,
>
> As a starting point, I updated permissions for each Groups  
> Participant Roster page so each Chair can make edits on that roster  
> page.
>
> Cheers,
> Dervla
>
> ________________________
> Dervla O’Reilly
> Event & Membership Manager
> Kantara Initiative
> +1 415 731 4487 business
> +1 415 948 3650 mobile
> +1 509 757 4487 fax
> dervla[at]kantarainitiative.org
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>
> Join the conversation by joining the community@ list - http://kantarainitiative.org/mailman/listinfo/community_kantarainitiative.org
>
>
>
>
>
>
> On Sep 9, 2009, at 7:04 AM, Eve Maler wrote:
>
> Thank you very much!  I agree about the bottleneck problem, and had  
> been wondering if the going-through-staff solution would scale. I  
> think you need not implement the style changes (at least speaking  
> for myself/UMA) unless you feel like it -- I'm happy to do the  
> change myself. I just need the write access.
>
> Eve
>
> On 8 Sep 2009, at 11:26 PM, Joni Brennan wrote:
>
> Hi Eve, Colin, (all)
>
> Big thanks for your help and proactiveness in pulling this together!
>
> Dervla and I can help from here.  For context one the roster page  
> permissions - we felt it important to put controls there and on the  
> charter.  The rest of the space is open for all to "play".  However  
> in light of this note and change I think it would make good sense to  
> give chairs individual permission to write on the rosters as well.   
> This wivould prevent staff resources from creating a possible bottle  
> neck here, give the chair a bit more power (which is fair) and still  
> retain control over the integrity of the page.
>
> Also, since all page rev's are logged we can always go back if we  
> ever needed to check an edit historically speaking.
>
> I can commit to giving each of the chairs write access to their  
> pages with in 24 hrs and we'll work to implement the style change  
> across the board in 48.
>
> Cheers,
>
> Joni
>
> On Tue, Sep 8, 2009 at 2:57 PM, Eve Maler <eve at xmlgrrl.com> wrote:
> This is an excellent point.  Unfortunately, chairs do not have write- 
> privileges on the rosters for their groups, so the best I could do  
> was arrange with the KI staff to edit the roster on my behalf within  
> two business days of my request -- that's why my UMA roster may not  
> show changes yet.
>
> Part of my request was that ideally the resulting edits would be  
> suitable for doing roll calls, but I hadn't been very explicit about  
> this.  Turning the roster into a table like this would be pretty  
> sensible (though I'd miss the numbered list format, which was useful  
> for calculating quorum! -- maybe there's a suitable Confluence macro  
> for counting the voting participants but not the non-voting ones?):
>
> || Participant || Affiliation || Date GPA signed || Voting status ||
> | John Doe | FooCo, Inc. | somedate1 | Non-voting as of somedate2 |
> | Jane Doe | BarCorp | somedate2 | Voting |
> ...
>
> LCers and staffers, any comments on this?
>
>        Eve
>
>
> On 8 Sep 2009, at 2:13 PM, Colin Wallis wrote:
>
> Great work Eve
>
> Excellent boilerplate.
>
> One little nit though.. I expected that the link to the participant  
> roster would take me to a modified page that has all the info you  
> show ..plus a phrase like the SSTC uses..lost voting status on X  
> date, gained voting status on Y date, so at a glance you can see who  
> is eligible to vote.
>
> Maybe it's too much work, but in the heat of the 'voting moment' you  
> might have to manually work out who had not attended, who was on  
> this call etc etc in order to work out who is eligible at this point  
> in time.
>
> Cheers
> Colin
>
> -----Original Message-----
> From: lc-bounces at kantarainitiative.org [mailto:lc- 
> bounces at kantarainitiative.org] On Behalf Of Eve Maler
> Sent: Wednesday, 9 September 2009 4:38 a.m.
> To: LC at kantarainitiative.org Council
> Subject: [KI-LC] WG reclassifications of participants as non-voting
>
> Hello WG chairs,
>
> In the UMA WG, I've just gone through the first instance of an
> exercise that a lot of us (and our designated secretaries) will be
> going through: reclassifying voting participants as non-voting due to
> lack of attendance.  Maybe we can get a rhythm going to handle this in
> the same way for all WGs.
>
> My plan is to do this every Tuesday along with constructing my meeting
> agenda, two days before the Thursday UMA calls, to give the KI staff
> time to revise the UMA roster page.  Below you can see the boilerplate
> message I've developed; please let me know if you see improvements
> that can be made, or if I've gotten any procedural details wrong.
>
> This time I had to do 13 reclassifications!  (The UMA group has held
> five meetings; I could have done this sooner, but was still feeling my
> way around the rules...)  Hopefully I'll have this under better
> control in future.
>
> FWIW,
>
>        Eve
>
> Begin forwarded message:
>
> From: Eve Maler <eve at xmlgrrl.com>
> Date: 8 September 2009 9:30:34 AM PDT
> To: @@PARTICIPANTEMAIL
> Cc: staff at kantarainitiative.org
> Subject: UMA WG reclassification as non-voting participant
>
> Dear @@NAME:
>
> According to Section 3.7 of the Kantara operating procedures (http://is.gd/32ilF
> ):
>
> "For the purpose of maintaining a reasonable ability to achieve
> Quorum, any Participant in a WG who fails to attend two consecutive
> meetings of the WG may, at the discretion of the Chair, be re-
> classified as a non-voting member. Voting member status may be
> reacquired by attending a meeting of the WG. In the case of an
> electronic vote of the WG, if the electronic vote occurs while a
> Participant is in non-voting status, the Participant may not vote in
> that electronic vote."
>
> As Chair of the UMA Work Group, I am classifying you as a non-voting
> member because you have not attended the last two meetings (@@DATE1
> and @@DATE2).  You can reinstate your voting privileges at any time
> simply by attending a meeting, and can vote on any motion in that
> meeting or in any electronic ballot started after that meeting.
> (You may be reclassified as non-voting again in the future if you
> stop attending.)
>
> Whether as a voting participant or as a non-voting participant, you
> retain mailing list posting privileges, and your continued input on
> UMA work is welcomed.  Your current voting status will be recorded
> on the UMA WG roster (http://is.gd/32iVw); changes may take up to
> two business days to be reflected.
>
> If you have any questions, please don't hesitate to ask.
>
> Best regards,
>
>        Eve
>        UMA WG chair
>        http://kantarainitiative.org/confluence/display/uma/Home
>
>
> Eve Maler
> eve at xmlgrrl.com
> http://www.xmlgrrl.com/blog
>
>
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>
> Eve Maler
> eve at xmlgrrl.com
> http://www.xmlgrrl.com/blog
>
>
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>
> -- 
> Joni Brennan
> IEEE-ISTO
> Kantara Initiative
> Director of Technology Programs
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>
>
>
> Eve Maler
> eve at xmlgrrl.com
> http://www.xmlgrrl.com/blog
>
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> Eve Maler
> eve at xmlgrrl.com
> http://www.xmlgrrl.com/blog
>
>
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Eve Maler
eve at xmlgrrl.com
http://www.xmlgrrl.com/blog

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