[KI-LC] WG reclassifications of participants as non-voting

Joni Brennan joni at ieee-isto.org
Tue Sep 8 23:26:24 PDT 2009

Hi Eve, Colin, (all)

Big thanks for your help and proactiveness in pulling this together!

Dervla and I can help from here.  For context one the roster page
permissions - we felt it important to put controls there and on the charter.
 The rest of the space is open for all to "play".  However in light of this
note and change I think it would make good sense to give chairs individual
permission to write on the rosters as well.  This wivould prevent staff
resources from creating a possible bottle neck here, give the chair a bit
more power (which is fair) and still retain control over the integrity of
the page.

Also, since all page rev's are logged we can always go back if we ever
needed to check an edit historically speaking.

I can commit to giving each of the chairs write access to their pages with
in 24 hrs and we'll work to implement the style change across the board in



On Tue, Sep 8, 2009 at 2:57 PM, Eve Maler <eve at xmlgrrl.com> wrote:

> This is an excellent point.  Unfortunately, chairs do not have
> write-privileges on the rosters for their groups, so the best I could do was
> arrange with the KI staff to edit the roster on my behalf within two
> business days of my request -- that's why my UMA roster may not show changes
> yet.
> Part of my request was that ideally the resulting edits would be suitable
> for doing roll calls, but I hadn't been very explicit about this.  Turning
> the roster into a table like this would be pretty sensible (though I'd miss
> the numbered list format, which was useful for calculating quorum! -- maybe
> there's a suitable Confluence macro for counting the voting participants but
> not the non-voting ones?):
> || Participant || Affiliation || Date GPA signed || Voting status ||
> | John Doe | FooCo, Inc. | somedate1 | Non-voting as of somedate2 |
> | Jane Doe | BarCorp | somedate2 | Voting |
> ...
> LCers and staffers, any comments on this?
>        Eve
> On 8 Sep 2009, at 2:13 PM, Colin Wallis wrote:
>  Great work Eve
>> Excellent boilerplate.
>> One little nit though.. I expected that the link to the participant roster
>> would take me to a modified page that has all the info you show ..plus a
>> phrase like the SSTC uses..lost voting status on X date, gained voting
>> status on Y date, so at a glance you can see who is eligible to vote.
>> Maybe it's too much work, but in the heat of the 'voting moment' you might
>> have to manually work out who had not attended, who was on this call etc etc
>> in order to work out who is eligible at this point in time.
>> Cheers
>> Colin
>> -----Original Message-----
>> From: lc-bounces at kantarainitiative.org [mailto:lc-
>> bounces at kantarainitiative.org] On Behalf Of Eve Maler
>> Sent: Wednesday, 9 September 2009 4:38 a.m.
>> To: LC at kantarainitiative.org Council
>> Subject: [KI-LC] WG reclassifications of participants as non-voting
>> Hello WG chairs,
>> In the UMA WG, I've just gone through the first instance of an
>> exercise that a lot of us (and our designated secretaries) will be
>> going through: reclassifying voting participants as non-voting due to
>> lack of attendance.  Maybe we can get a rhythm going to handle this in
>> the same way for all WGs.
>> My plan is to do this every Tuesday along with constructing my meeting
>> agenda, two days before the Thursday UMA calls, to give the KI staff
>> time to revise the UMA roster page.  Below you can see the boilerplate
>> message I've developed; please let me know if you see improvements
>> that can be made, or if I've gotten any procedural details wrong.
>> This time I had to do 13 reclassifications!  (The UMA group has held
>> five meetings; I could have done this sooner, but was still feeling my
>> way around the rules...)  Hopefully I'll have this under better
>> control in future.
>> FWIW,
>>        Eve
>> Begin forwarded message:
>>  From: Eve Maler <eve at xmlgrrl.com>
>>> Date: 8 September 2009 9:30:34 AM PDT
>>> Cc: staff at kantarainitiative.org
>>> Subject: UMA WG reclassification as non-voting participant
>>> Dear @@NAME:
>>> According to Section 3.7 of the Kantara operating procedures (
>>> http://is.gd/32ilF
>>> ):
>>> "For the purpose of maintaining a reasonable ability to achieve
>>> Quorum, any Participant in a WG who fails to attend two consecutive
>>> meetings of the WG may, at the discretion of the Chair, be re-
>>> classified as a non-voting member. Voting member status may be
>>> reacquired by attending a meeting of the WG. In the case of an
>>> electronic vote of the WG, if the electronic vote occurs while a
>>> Participant is in non-voting status, the Participant may not vote in
>>> that electronic vote."
>>> As Chair of the UMA Work Group, I am classifying you as a non-voting
>>> member because you have not attended the last two meetings (@@DATE1
>>> and @@DATE2).  You can reinstate your voting privileges at any time
>>> simply by attending a meeting, and can vote on any motion in that
>>> meeting or in any electronic ballot started after that meeting.
>>> (You may be reclassified as non-voting again in the future if you
>>> stop attending.)
>>> Whether as a voting participant or as a non-voting participant, you
>>> retain mailing list posting privileges, and your continued input on
>>> UMA work is welcomed.  Your current voting status will be recorded
>>> on the UMA WG roster (http://is.gd/32iVw); changes may take up to
>>> two business days to be reflected.
>>> If you have any questions, please don't hesitate to ask.
>>> Best regards,
>>>        Eve
>>>        UMA WG chair
>>>        http://kantarainitiative.org/confluence/display/uma/Home
>> Eve Maler
>> eve at xmlgrrl.com
>> http://www.xmlgrrl.com/blog
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> Eve Maler
> eve at xmlgrrl.com
> http://www.xmlgrrl.com/blog
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Joni Brennan
Kantara Initiative
Director of Technology Programs
voice:+1 732-226-4223
email: joni @ ieee-isto.org
gtalk: jonibrennan

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