[KI-LC] WG reclassifications of participants as non-voting

Eve Maler eve at xmlgrrl.com
Tue Sep 8 14:57:37 PDT 2009

This is an excellent point.  Unfortunately, chairs do not have write- 
privileges on the rosters for their groups, so the best I could do was  
arrange with the KI staff to edit the roster on my behalf within two  
business days of my request -- that's why my UMA roster may not show  
changes yet.

Part of my request was that ideally the resulting edits would be  
suitable for doing roll calls, but I hadn't been very explicit about  
this.  Turning the roster into a table like this would be pretty  
sensible (though I'd miss the numbered list format, which was useful  
for calculating quorum! -- maybe there's a suitable Confluence macro  
for counting the voting participants but not the non-voting ones?):

|| Participant || Affiliation || Date GPA signed || Voting status ||
| John Doe | FooCo, Inc. | somedate1 | Non-voting as of somedate2 |
| Jane Doe | BarCorp | somedate2 | Voting |

LCers and staffers, any comments on this?


On 8 Sep 2009, at 2:13 PM, Colin Wallis wrote:

> Great work Eve
> Excellent boilerplate.
> One little nit though.. I expected that the link to the participant  
> roster would take me to a modified page that has all the info you  
> show ..plus a phrase like the SSTC uses..lost voting status on X  
> date, gained voting status on Y date, so at a glance you can see who  
> is eligible to vote.
> Maybe it's too much work, but in the heat of the 'voting moment' you  
> might have to manually work out who had not attended, who was on  
> this call etc etc in order to work out who is eligible at this point  
> in time.
> Cheers
> Colin
> -----Original Message-----
> From: lc-bounces at kantarainitiative.org [mailto:lc- 
> bounces at kantarainitiative.org] On Behalf Of Eve Maler
> Sent: Wednesday, 9 September 2009 4:38 a.m.
> To: LC at kantarainitiative.org Council
> Subject: [KI-LC] WG reclassifications of participants as non-voting
> Hello WG chairs,
> In the UMA WG, I've just gone through the first instance of an
> exercise that a lot of us (and our designated secretaries) will be
> going through: reclassifying voting participants as non-voting due to
> lack of attendance.  Maybe we can get a rhythm going to handle this in
> the same way for all WGs.
> My plan is to do this every Tuesday along with constructing my meeting
> agenda, two days before the Thursday UMA calls, to give the KI staff
> time to revise the UMA roster page.  Below you can see the boilerplate
> message I've developed; please let me know if you see improvements
> that can be made, or if I've gotten any procedural details wrong.
> This time I had to do 13 reclassifications!  (The UMA group has held
> five meetings; I could have done this sooner, but was still feeling my
> way around the rules...)  Hopefully I'll have this under better
> control in future.
> 	Eve
> Begin forwarded message:
>> From: Eve Maler <eve at xmlgrrl.com>
>> Date: 8 September 2009 9:30:34 AM PDT
>> Cc: staff at kantarainitiative.org
>> Subject: UMA WG reclassification as non-voting participant
>> Dear @@NAME:
>> According to Section 3.7 of the Kantara operating procedures (http://is.gd/32ilF
>> ):
>> "For the purpose of maintaining a reasonable ability to achieve
>> Quorum, any Participant in a WG who fails to attend two consecutive
>> meetings of the WG may, at the discretion of the Chair, be re-
>> classified as a non-voting member. Voting member status may be
>> reacquired by attending a meeting of the WG. In the case of an
>> electronic vote of the WG, if the electronic vote occurs while a
>> Participant is in non-voting status, the Participant may not vote in
>> that electronic vote."
>> As Chair of the UMA Work Group, I am classifying you as a non-voting
>> member because you have not attended the last two meetings (@@DATE1
>> and @@DATE2).  You can reinstate your voting privileges at any time
>> simply by attending a meeting, and can vote on any motion in that
>> meeting or in any electronic ballot started after that meeting.
>> (You may be reclassified as non-voting again in the future if you
>> stop attending.)
>> Whether as a voting participant or as a non-voting participant, you
>> retain mailing list posting privileges, and your continued input on
>> UMA work is welcomed.  Your current voting status will be recorded
>> on the UMA WG roster (http://is.gd/32iVw); changes may take up to
>> two business days to be reflected.
>> If you have any questions, please don't hesitate to ask.
>> Best regards,
>> 	Eve
>> 	UMA WG chair
>> 	http://kantarainitiative.org/confluence/display/uma/Home
> Eve Maler
> eve at xmlgrrl.com
> http://www.xmlgrrl.com/blog
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Eve Maler
eve at xmlgrrl.com

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