[KI-LC] WG reclassifications of participants as non-voting

Colin Wallis Colin.Wallis at dia.govt.nz
Tue Sep 8 14:13:03 PDT 2009

Great work Eve

Excellent boilerplate.

One little nit though.. I expected that the link to the participant roster would take me to a modified page that has all the info you show ..plus a phrase like the SSTC uses..lost voting status on X date, gained voting status on Y date, so at a glance you can see who is eligible to vote.

Maybe it's too much work, but in the heat of the 'voting moment' you might have to manually work out who had not attended, who was on this call etc etc in order to work out who is eligible at this point in time.


-----Original Message-----
From: lc-bounces at kantarainitiative.org [mailto:lc-bounces at kantarainitiative.org] On Behalf Of Eve Maler
Sent: Wednesday, 9 September 2009 4:38 a.m.
To: LC at kantarainitiative.org Council
Subject: [KI-LC] WG reclassifications of participants as non-voting

Hello WG chairs,

In the UMA WG, I've just gone through the first instance of an  
exercise that a lot of us (and our designated secretaries) will be  
going through: reclassifying voting participants as non-voting due to  
lack of attendance.  Maybe we can get a rhythm going to handle this in  
the same way for all WGs.

My plan is to do this every Tuesday along with constructing my meeting  
agenda, two days before the Thursday UMA calls, to give the KI staff  
time to revise the UMA roster page.  Below you can see the boilerplate  
message I've developed; please let me know if you see improvements  
that can be made, or if I've gotten any procedural details wrong.

This time I had to do 13 reclassifications!  (The UMA group has held  
five meetings; I could have done this sooner, but was still feeling my  
way around the rules...)  Hopefully I'll have this under better  
control in future.



Begin forwarded message:

> From: Eve Maler <eve at xmlgrrl.com>
> Date: 8 September 2009 9:30:34 AM PDT
> Cc: staff at kantarainitiative.org
> Subject: UMA WG reclassification as non-voting participant
> Dear @@NAME:
> According to Section 3.7 of the Kantara operating procedures (http://is.gd/32ilF 
> ):
> "For the purpose of maintaining a reasonable ability to achieve  
> Quorum, any Participant in a WG who fails to attend two consecutive  
> meetings of the WG may, at the discretion of the Chair, be re- 
> classified as a non-voting member. Voting member status may be  
> reacquired by attending a meeting of the WG. In the case of an  
> electronic vote of the WG, if the electronic vote occurs while a  
> Participant is in non-voting status, the Participant may not vote in  
> that electronic vote."
> As Chair of the UMA Work Group, I am classifying you as a non-voting  
> member because you have not attended the last two meetings (@@DATE1  
> and @@DATE2).  You can reinstate your voting privileges at any time  
> simply by attending a meeting, and can vote on any motion in that  
> meeting or in any electronic ballot started after that meeting.   
> (You may be reclassified as non-voting again in the future if you  
> stop attending.)
> Whether as a voting participant or as a non-voting participant, you  
> retain mailing list posting privileges, and your continued input on  
> UMA work is welcomed.  Your current voting status will be recorded  
> on the UMA WG roster (http://is.gd/32iVw); changes may take up to  
> two business days to be reflected.
> If you have any questions, please don't hesitate to ask.
> Best regards,
> 	Eve
> 	UMA WG chair
> 	http://kantarainitiative.org/confluence/display/uma/Home

Eve Maler
eve at xmlgrrl.com

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